Prepare Your Invoice
Follow the instructions on how to complete correctly a Commercial Invoice, Commercial Invoice with 3rd Party Billing or a Proforma Invoice.
All dutiable shipments sent through DHL need to be accompanied by an invoice.
Detailed Invoice Information (Commercial Invoice, Proforma and Commercial Invoice with 3rd Party Billing):
- Shipper – Shippers full name and address including street, postal code, door number, phone number
- Consignee – Consignee full name and address including street, postal code, door number, phone number
- Shipper´s VAT number (Numero de contribuinte)
- Date – Location, day, month, year when invoice was printed
- Invoice Number
- Harmonized code – optional
- Country of origin
- Product description – full description including, serial number, composition, new or used. Must avoid general descriptions like gifts/samples/etc..
- Number of units – of each item
- Unit value – and currency (USD, EUR etc..)
- Subtotal
- Number of packs (opcional)
- Net weight/Brut (optional)
- Total value – and currency. If its a Pró-forma Invoice must say “Without Payment”
- Reason of export – Sample, gift, loan, etc..
- Incoterms 2010 - EXW - Ex Works, FCA - Free Carrier, CPT - Carriage Paid To, CIP - Carriage and Insurance Paid To, DAP - Delivered At Place, DAT - Delivered At Terminal, DDP - Delivered Duty Paid
- Truth statement – “I/We hereby certify that the information on this is true and correct and that the contents of this shipment are as stated above”
- Signature and stamp – when shipper’s a company
- All the invoices must have the following information: I”sento de Iva ao abrigo do artigo 14 do nº1 da alínea (A) do CIVA.“
